We are seeking a highly organized and proactive Executive Assistant to support the CEO in managing daily operations and strategic initiatives. The ideal candidate will possess exceptional administrative skills, be adept at handling multiple tasks efficiently, and demonstrate professionalism and discretion. This role offers an opportunity to work closely with executive leadership and contribute to the organization's smooth functioning. This role also offers insight into business and financial literacy.
DUTIES:
· Provide comprehensive executive administrative support to the CEO, including calendar management, scheduling appointments, and managing personal appointments or errands discreetly
· Maintain organized filing systems—both digital and physical—and perform data entry tasks with accuracy
· Manage correspondence, including drafting, proofreading, and transcribing emails, reports, and other documents
· Support project coordination efforts across various departments to ensure the timely completion of initiatives
· Assist with onboarding new staff and maintaining personnel records
· Coordinate and plan events, meetings, and travel arrangements with attention to detail and deadlines
· Light IT support and bookkeeping
· Prepare reports, presentations, and correspondence on behalf of the executive team
· Conduct research and compile briefing materials for meetings
SKILLS:
· Proven experience in executive administrative support or personal assistant roles with strong organizational and communication skills
· Proficiency with Microsoft Office programs and DocuSign
· Excellent typing speed with high accuracy; experience in transcription and proofreading is preferred
· Strong event planning skills with experience coordinating meetings, conferences, or private events
· Real Estate experience and a notary license are a plus
· Data entry skills
· Exceptional phone etiquette
· Ability to demonstrate professionalism, confidentiality, and discretion when handling sensitive information
· Excellent communication skills—both written and verbal
Principals only. Recruiters, please don't contact this job poster.